Upload Your Metadata

There are many ways publishers can send their information to BDS and ensure their titles enjoy the highest level of discoverability in the marketplace.


Our preferred way to receive information about your new publications, or backlist titles, is to receive ONIX files. Please contact our Publisher Liaison team to submit new feeds of information.

The entry we create will only be as good as the details you supply, so please provide the fullest form of information available, including digital images. If you are unable to provide ONIX, we can accept information in alternative forms, such as catalogues, spreadsheets and printed Advance Information sheets.

Electronic information can be supplied to publisherliaison@bdslive.com.

Upload Your Metadata via Online Form

Use our online CIP Form in advance of publication to create a basic bibliographic record that will form part of the British Library’s Cataloguing in Publication (CIP) Programme, in addition to making your publication visible to all BDS customers via its subscription services. Information should be received at least sixteen weeks in advance of publication to ensure inclusion in the CIP Programme.

Send Printed Information

Printed information should be mailed to:

Publisher Liaison Department
Annandale House
The Crichton
Bankend Road
Dumfries DG1 4TA
Scotland UK

Publishers and the Academic Library Licence

Publishers uploading digital publications in order that catalogue records can be created as part of BDS’s Academic Library Licence should contact Dorothy Reid (dorothy.reid@bdslive.com).

Find out more about the BDS Academic Library Licence here.

Changes to Your Information

We understand that information supplied in advance of publication is subject to change. BDS is pleased to receive updated information throughout the pre-publication process. Changes to information should be emailed to datasupply@bdslive.com and include an ISBN for the publication concerned. This will be passed on to the British Library and all other customers automatically. Publication schedules are particularly helpful to keep us informed in this area.

Upon publication, we are happy to work from the physical book to update and create a catalogue record. We record details which you may not have in your own database about the finished item. This record can be useful in producing an archival record of the book for posterity.

Special Commissions

BDS engages with publishers on specialist metadata products, including, but not limited to, the production of MARC records for publications which can be sold direct to libraries, such as e-books. If you have a project please contact us to discuss your data requirements.

For further enquiries about sending your information to BDS, please do not hesitate to contact us or ask for more detailed information from our Publisher Liaison Team. If you are experiencing any issues with the online CIP Form, write to support@bdslive.com.